Getting started with SmartPAR

Even the onboarding process is smarter with SmartPAR, with an intelligently phased approach that allows you to see an immediate ROI.

While other solutions require a lengthy IT review and system preparation, our process provides quick wins, flexibility, and a smooth transition to full optimization, without constant starts and stops.

Here's what to expect with our three-step implementation process. Timing is estimated but variable based on a health system's existing infrastructure, IT team, and vendor readiness.

Phase 1: Inventory Optimization

Months zero to three: gain and establish oversight of high-cost procedural medical devices

SmartPAR Staff-Assisted Initial Device Audit: establish an accurate baseline inventory for procedural devices.

Item Master Import & Pricing Alignment: ensure clean and accurate item master with pricing and consignment details.

Real-Time Inventory Tracking: hospital staff begins scanning devices in real-time as they are used in procedures.

Expiration & Recall Alerts Activated: initiate immediate notifications for expiring or recalled devices.

Usage-Based Reporting & Analytics: view trends in device usage waste and cost.

Procedural-Based Analytics: track cost per case and usage trends, and improve forecasting and budget planning.

Deliverables:

✔ Custom reports on cost, expiration and utilization trends

✔ Hospital staff training for ongoing real-time tracking

✔ Verified procedural device inventory report

✔ Ordering dashboard

Phase 2: ERP, Active Directory Integration & Automation

Months three to six: connect hospital ERP, Active Directory (AD) / hospital user management systems, and EHR to reduce manual processes and improve procurement efficiency.

Live Sync with ERP & EHR Systems: including Epic, Infor, Oracle & SAP, allowing SmartPAR to automatically update inventory levels.

Automated Device Par Level Updates: inventory and par levels are automatically updated as procedural devices are used in real-time.

Integration with Active Directory (AD) & User Management Systems: includes SSO support, access controls, audit logs and user tracking.

Automated CPT, MRN, and Provider Data Collection: replaces manual entry from phase 1, automates cost-per-case details, ensures accurate charge capture.

Smart Replenishment & Purchase Order Automation: orders triggered based on real-time stock levels, reducing stock-outs, over-ordering, and errors.

Integration with Vendors & Distributors: improves procurement efficiency with direct supplier order tracking.

Deliverables:

✔ Active Directory (AD) Integration for Secure User Management

✔ Automated Case Cost Analytics, & Forecasting Reports

✔ Ongoing Support & Training for Optimized Workflows

✔ Live Vendor Order Sync & Backorder Tracking

✔ Real-Time ERP Integration

Phase 3: Optimization, Charge Capture, & Full Utilization

Months six and ongoing: Maximize efficiency with AI-driven insights, predictive analytics & forecasting, and automated charge capture for procedural devices.

AI-Powered Predictive Inventory Forecasting: SmartPAR analyzes historical usage trends to predict optimal procedural device stock levels.

Custom Dashboards for Multi-Department Access: finance, supply chain, and clinical teams get role-specific insights in real-time.

Advanced Cost Optimization & Budgeting: full financial transparency over device utilization, cost trends, and savings opportunities.

SmartPAR AI Charge Capture for Procedural Devices: automatically compare billing to usage, alert staff of missed charges, improve compliance.

Deliverables:

✔ Automated Alerts for Compliance, Pricing, & Usage Trends

✔ Cost Savings Reports & Continuous Optimization Plan

✔ Charge Capture & Billing Optimization Reports

✔ Advanced Dashboards for Real-Time Insights

✔ AI-Driven Inventory & Budget Forecasting

Let's discuss your no-brainer pilot project.

We're so confident you'll be wowed by SmartPAR that we offer a free comprehensive audit of your existing inventory, helping you immediately identify existing tracking gaps and see our technology in action.

From there, we arrange a custom pricing plan that assures our partnership is ROI-positive for your organization - saving you as much as 200% annually.